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cedric_jade

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Using highlighters to make document content more accessible is a common technique. By highlighting different sections of the text, readers can more easily find what they're looking for. This can be done by using different colors, patterns, and styles to make the text stand out. Additionally, you can use different types of highlighting to indicate different types of information, such as headings, paragraphs, and keywords.

A. What is meant by accessibility of document? How do we achieve it? What are the highlighting techniques as a way of accessing content in a document? Give example each.

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1. If I can be of any assistance to you in the evaluation of this proposal, please feel free to give me a call.
2. The company is in the process of trying to cut the cost of expenditures relating to the waste of unused office supplies.
3. I am of the opinion that Acme employees have too much work to do.
4. In the month of July, my family will make a visit to the state of Arkansas.
5. It is the company’s plan to take action to avoid problems with hazardous waste.
6. On two different occasions,

Revise the following long sentences, making them shorter. 1. I will be calling you on May 31 to see if you have any questions at that time. 2. If I can be of any assistance to you in the evaluation of this proposal, please feel free to give me a call. 3. The company is in the process of trying to cut the cost of expenditures relating to the waste of unused office supplies. 4. I am of the opinion that Acme employees have too much work to do. 5. In the month of July, my family will make a visit to the state of Arkansas. 6. It is the company’s plan to take action to avoid problems with hazardous waste. 7. On two different occasions, the manager of personnel met with at least several different employees to ascertain whether or not they were in agreement with the company’s policies regarding overtime.

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1. I am running for office.
2. There are sixteen people who tried out for the basketball team.
3. Tom purchased the computer.

Change the following sentences that are in the passive voice to active voice. 1. It is my decision to run for office. 2. There are sixteen people who tried out for the basketball team. 3. The computer was purchased by Tom.

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Revise the following sentences to achieve conciseness. 1. The used car will cost the sum of Php 300, 000. 2. We collaborated together on the projects. 3. This is a brand new innovation. 4. The other alternative is to eat soup. 5. He drove at a rapid rate. 6. I will see you in the near future. 7. I am in receipt of your e-mail message requesting an increase in pay.

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The team has been needing more work space for some time now. In order to help them out, a new work space has been created.

Revise the sentence to achieve conciseness. "In order to successfully accomplish their job functions, the team has been needing more work space for some time now.”

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This is an overview of recent discussions between various departments in regards to a proposed framework for managing process improvement. This includes personnel from various departments such as Accounts Payable, Information Services, procurement/Materials Management, Financial Systems, and Property Accounting.

Critique the paragraph below taken from an actual business correspondence. Rewrite it to achieve clarity and conciseness. “In order to facilitate an efficient meeting and fule thought processes prior to June 25, I want to provide you with a brief overview of discussions recently carried out at the director and manager level within the process. These discussions involved personnel from Accounts Payable, Information Services, procurement/Materials Management, Financial Systems, and Propoerty Accounting centering on a proposed framework for managing process improvement moving forward.”

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In writing, conciseness is the use of concise words to communicate ideas. Conciseness is important for both readability and concision.

What is conciseness? How to achieve it in writing?

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The audience is the owner of the equipment who needs to ship it back.
The goal is to replace the equipment and minimize public relations damage.
The desired schedule is within a week.
The rationale is that the equipment needs to be replaced to minimize damage.

Critique the following statements, memos whether clarity is achieved. Consider the following Report’s questions Checklist. - WHO is the audience? Who will know what? - WHAT do you plan to do? What do you want the audience to do? What do you want ot know? - WHEN should the job be completed? What’s he turnaround time? What is the timetable? What’s the desired schedule? When do you need an answer? - WHERE will the work take place? - WHY is the task being undertaken (the rationale, motivation, goal)? Why s the desired date important? - HOW should the task be performed? What’s the preferred procedure? The equipment is damaged. This requires the owner to ship the equipment back. The company will replace the equipment, costs, accrue, and public relations have been frayed.

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What’s the preferred
tools and equipment? What’s the recommended timeframe? How much time will
this task take? How important is the task?

The following report contains questions for which clarity is achieved.

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In order to achieve clarity in technical writing, it is important to have a clear goal, effective sentence structure, and a well-organized document. Additionally, it is important to use proper grammar and vocabulary, and to use terms commonly understood by your readers.

How do we achieve clarity in technical writing? Discuss the important points to consider.

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