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Question: Critique the following statements, memos whether clarity is achieved. Consider the following Report’s questions Checklist. - WHO is the audience? Who will know what? - WHAT do you plan to do? What do you want the audience to do? What do you want ot know? - WHEN should the job be completed? What’s he turnaround time? What is the timetable? What’s the desired schedule? When do you need an answer? - WHERE will the work take place? - WHY is the task being undertaken (the rationale, motivation, goal)? Why s the desired date important? - HOW should the task be performed? What’s the preferred procedure?
Statement 1: "The monthly team meeting will be conducted on the third Wednesday of the month to discuss updates and improvements." Critique: - WHO: The audience is mentioned as the "team" but it does not specify which team(s) are involved. - WHAT: The purpose of the meeting is to discuss updates and improvements. However, it does not mention what attendees should prepare or bring to the meeting. - WHEN: The meeting date is given, but there is no mention of the desired start and end times of the meeting. - WHERE: The location of the meeting is not mentioned. - WHY: The rationale and goals of the meeting are unclear. - HOW: There is no information provided about the format or procedure of the meeting. Statement 2: "Please submit the annual financial reports by next Friday so that the company can meet the regulatory requirements." Critique: - WHO: The audience is unclear. Is it to all employees or a specific department? - WHAT: The audience is instructed to submit annual financial reports, but it's not clear what those reports must include. - WHEN: The deadline is mentioned (next Friday), but there is no information regarding the turnaround time, preferred submission method, or consequences of a delayed submission. - WHERE: It is not stated where the reports should be submitted (email, an online platform, a physical location, etc.). - WHY: The statement explains that the task (submitting financial reports) is necessary to meet regulatory requirements. - HOW: The procedure for preparing and submitting the documents is not provided.
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