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Question: A mid-size pharmaceutical company presently uses client server applications for all their IT needs. The present systems are based on centralized databases implemented using Oracle and meet the present requirements. In the plan going forward, management has decided to migrate to an ERP based implementation to replace the conventional client server systems. Identify a. 3 major aspects to consider while carrying out this implementation b. 3 major risk factors to consider during this migration (5 marks]
a. Three major aspects to consider while carrying out this implementation: 1. Business Process Analysis: Before starting the migration to an ERP system, it is essential to analyze the current business processes and requirements to determine the areas that need improvement and optimization. This will help in identifying the functionality required in the new ERP system and will aid in selecting the right software to meet the company's needs. 2. Data migration: During the transition from the current client-server systems to an ERP-based implementation, a smooth and effective data migration strategy should be in place to ensure that critical data from the existing databases is accurately transferred to the new system without loss or corruption. This may involve data cleansing, mapping, and conversion efforts prior to the migration. 3. Staff training and change management: The implementation of an ERP system will inevitably bring significant changes to existing workflows and staff responsibilities. To ensure a smooth transition, proper staff training and support should be provided to help employees adapt to the new system and processes. Furthermore, a well-planned change management strategy will help address any resistance or concerns from the staff, ultimately leading to a more successful implementation. b. Three major risk factors to consider during this migration: 1. Insufficient planning: One of the significant risk factors in migrating to an ERP system is the lack of proper planning, which can lead to costly delays or even project failure. To mitigate this risk, a detailed project plan should be prepared, including system requirements, timeline, budget, and resources required for the implementation. 2. System integration and compatibility issues: The new ERP may need to be integrated with other existing systems within the organization, which could create compatibility issues due to differences in technology, architecture, or data formats. A thorough assessment of all the systems that need to interact with the ERP should be carried out and a plan developed to tackle these issues to facilitate seamless integration. 3. Security vulnerabilities: Migrating to an ERP system usually involves consolidating data from multiple sources into a single unified system, which can expose the organization to potential security threats if not properly managed. Conducting a thorough security risk assessment and implementing a robust security framework to protect data and maintain compliance with industry regulations will be crucial to minimize the risk of security breaches or data leaks.
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